---
title: "Write and share a note"
summary: "Your own writing space, separate from the patient record. A note saves as you type and stays private until you share it with a colleague or the team."
source: https://practor.app/en-za/help/messaging/write-and-share-a-note
published: 2026-09-17T20:38:24.075Z
updated: 2026-09-29T07:14:59.826Z
category: "Messages and notes"
---

**Notes** in the sidebar is a writing space of your own: a reading list, a protocol you're drafting, a handover for a colleague, what you want to raise at the next practice meeting.

A note is never attached to a patient, so nothing you write here reaches their record or an invoice. Clinical detail belongs in an encounter, which is attached to the patient it is about and travels with their history. [Record an encounter](/help/patients-and-records/record-an-encounter) covers that.

Notes is on the sidebar of a practitioner profile. A practice support profile doesn't have it.

## Start a note

Press the **+** at the top of the note list, or press **N** whenever the cursor isn't in a field. The note opens with the title **Untitled** and the cursor in the title field.

There is no save button. Practor saves what you type to this device as you go, and sends it to the server every thirty seconds, when you switch tabs, and when you close the page. If you close the browser mid-sentence and come back, the note picks up where you left it.

![A note open beside the list](https://res.cloudinary.com/drmnydbcs/image/upload/c_limit,w_1600/f_auto,q_auto:good/v1/help/notes/editor.png?_a=BAMAOGDh0#1440x900 "The list groups by when each note was last edited.")

## Read the save status

The header shows a save status. It matters most when it stops saying **Saved**.

| Status | What it means |
| --- | --- |
| Saved | The server has it |
| Saved on this device | Written locally, not sent yet. The next sync sends it |
| Saving | On its way |
| Offline, saved on this device | No connection. Practor sends it when you're back online |
| Not saved, retrying | The server refused it. Practor tries again, backing off each time |
| Not saved, you have view access only | Somebody shared this note with you to read |
| Not saved, this note changed elsewhere | Somebody edited it after you opened it. **Reload** appears beside the status |

## Format a note, and add a file

Type **/** in the note for the block menu: headings, bullets, numbers, a check list, a quote and a toggle list.

The same menu adds a file. **Image** takes JPEG, PNG, WebP, GIF or AVIF. **File** takes a PDF, a document or a spreadsheet. Either one is up to 10MB.

Deleting a block with a file in it doesn't delete the file straight away, so undo brings the file back with the block. After thirty seconds it goes for good.

![The block menu, scrolled to Media](https://res.cloudinary.com/drmnydbcs/image/upload/c_limit,w_1600/f_auto,q_auto:good/v1/help/notes/block-menu.png?_a=BAMAOGDh0#324x361 "Image, File and Voice dictation sit under Media at the end of the menu.")

## Dictate instead of typing

Press **/** and choose **Voice dictation**. Practor asks for your microphone and types what you say into the note, punctuation and all, until you press **Stop**.

Not every browser can do it. One that can't says **Voice dictation is not supported in this browser**, and the answer is to open the note in Chrome or Edge.

Dictation is an AI feature, so it asks for access the first time. If your practice hasn't been granted it, the dialog says which step you're waiting on.

A session runs for ten minutes and then stops. Ninety seconds of silence stops it too, so a long pause mid-consultation ends the session rather than holding it open.

## Find a note

The list groups by when a note was last edited: today, yesterday, earlier this week, earlier this month, older. The count beside the heading has a **+** when there are more to load.

Search from the box at the top, or press **/** from anywhere outside the editor. It reads titles and text, and it needs at least two characters. The segmented control under it narrows the list:

- **All notes** is everything you can open
- **Mine** is what you wrote
- **Shared with me** is what a colleague wrote and gave you

## Share a note

Press **Share** in the header. Only the person who wrote a note can share it, so this changes nothing on a note a colleague gave you.

**Share with entire team** opens it to everyone in the practice, to read. Switching it back off asks you to confirm, and it leaves the people you named alone.

To share with one person, pick them under **Add a colleague**. They start on **View**, and the dropdown beside their name changes that to **Edit**. The ✕ at the end of the row takes their access away.

That list holds the practitioners in your practice. Patients are never on it, practice support profiles have no Notes page of their own, and there is no way to send a note outside the practice.

![The share dialog](https://res.cloudinary.com/drmnydbcs/image/upload/c_limit,w_1600/f_auto,q_auto:good/v1/help/notes/share.png?_a=BAMAOGDh0#512x394 "The team switch, and everyone you have named.")

## Export a note

**More options** in the header, then **Export as PDF** or **Export as text**. The file downloads with the note's title as its name.

## Delete a note

**More options**, then **Delete note**. It appears on your own notes only, and Practor asks you to confirm because there is no way back. Everyone you shared it with loses it at the same time.

## Related

- [Message your team](/help/messaging/message-your-team)
- [Record an encounter](/help/patients-and-records/record-an-encounter)
- [Who can see your records](/help/patients-and-records/who-can-see-my-records)